EDUCATION OVERSIGHT BOARD MEETING MINUTES October 26, 2011, 9:00 A.M. Conference Room 412-A (4th Floor) State Capitol Building Oklahoma City, OK 73105 BOARD MEMBERS PRESENT: Susan Field, Patrick Gilmore, Ed Petersen, Reed Downey, Millard House II, and Rep. Ann Coody BOARD MEMBERS ABSENT: Dr. Sherry Labyer, Ami Shaffer, and Sen. John Ford OTHER REGULAR ATTENDEES: Secretary of Education Dr. Phyllis Hudecki Office of Accountability Staff: Robert Buswell, Jeff Wallace, Jerry Hsieh, and Dr. Lonnie Melvin VISITORS: Erin Boekman; e-capitol Call to Order: Ms. Field called the meeting to order at 9:02 A.M. Roll Call: Ms. Field declared a quorum to be present and welcomed Erin Boeckman from e-capitol. Approval of Minutes from the September 21, 2011 Board Meeting: Ms. Field asked everyone to review the minutes from the September 21 board meeting. Mr. Downey made a motion to approve the minutes of the September 21, 2011 meeting without change. Mr. Gilmore seconded the motion and the motion passed. Review, Discussion and Possible Approval of Revised FY-2012 Budget: In a previous meeting, several board members had expressed concern that FY-2013 would be another tight year and suggested Mr. Buswell make plans to carryover as much as he could from FY-2012. Mr. Buswell began his presentation by going over the FY-2012 budget that had been approved last month by the board and a revised FY-2012 budget. In the revised budget Mr. Buswell pointed out the line items that he had reduced and that carryover into FY-2013 would, therefore, correspondingly increase. Review, Discussion and Possible Approval of FY-2013 Appropriation Request: Mr. Buswell went over a budget sheet for FY-2013 which included the funding of a staff position that has been vacant due to state budget cuts. Mr. Buswell explained the extra position was a school improvement coordinator and that the School Performance Review Program was suffering with that position going unfilled. Ms. Field asked when this position might be filled if the appropriation request was approved by the legislature. Mr. Buswell stated that he would not be allowed to hire someone until after the 2012 legislative session and the close of FY-2012. There was discussion about asking for the budget to hire additional staff and about future budgets. Mr. Downey made a motion to approve the revised 2012 budget. Mr. Petersen seconded the motion and the motion passed. Mr. Gilmore made a motion to approve the 2013 appropriation request. Mr. House seconded the motion and the motion passed. Status Report on the Educational Indicators Program: Mr. Buswell spoke about the State Department of Education being the first major agency to transfer IT and data functions to the Office of State Finance per recent legislation. This should not affect the office’s yearly data request. Mr. Wallace discussed the annual principal survey and that it would be going out soon. There was a discussion of the office’s data products and how school districts are using the data. It was announced that there are plans to meet with the Education Committees of the Senate and House after session begins next year. Status Report on the Oklahoma School Performance Review Program (OSPR): Dr. Melvin commented that the North Rock Creek presentation was just completed and handed out copies of their performance review. On-going reviews include Pond Creek-Hunter, Geary, Jay, Stilwell, and Colbert. She also mentioned that the office has completed or is currently working on its 45th review and there are districts signed up for reviews through the Spring of 2013. There was also discussion and questions about report formats, review follow-up, district prioritizing, conducting reviews in large districts, dependent districts with both a superintendent and a principle, teacher and leadership effectiveness, and student discipline. Dr. Hudecki asked how many K-8 districts there are in the state with a superintendent and a principal; staff said they would research the exact number and get back to her. Review, Discussion and Possible Approval of Meeting Dates for Calendar Year 2012: Mr. Buswell went over the different options for meeting dates in 2012. Mr. Downey made a motion to continue to meet on the third Wednesday of the month, directing Mr. Buswell to make adjustments for holidays and school breaks as had been the practice in the past. Mr. House seconded the motion and the motion passed. New Business: Mr. Buswell spoke about the P-20 Council and the office’s possible role with several projects. Mr. Downey began a discussion on to best use National Board Certified Teachers in schools across the state. Announcements: None Adjournment: Mr. Gilmore made a motion to adjourn the meeting. Mr. Downey seconded the motion and the meeting ended at 10:33 AM. The minutes of the October 26, 2011 meeting of the Education Oversight Board were approved as submitted on January 25, 2012.