EDUCATION OVERSIGHT BOARD MEETING MINUTES September 20, 2000 - 8:00 A.M. Oklahoma State Capitol Building Conference Room 412B Oklahoma City, OK 73105 BOARD MEMBERS PRESENT: John Rex, Grant Hall, Karen Yarbrough, Ed Long, Ron Dryden, Pete Churchwell BOARD MEMBERS ABSENT: Doyle Burns, Rep. Larry Roberts, Sen. Penny Williams REGULAR ATTENDEES: Secretary of Education Dr. Floyd Coppedge Office of Accountability Staff: Robert Buswell, Matt Hesser, Jerry Hsieh, Janet Johnson VISITORS: None Call to Order and Roll Call: Mr. Rex called the meeting to order and declared a quorum present. Approval of Minutes: Minutes of the April 19, 2000 meeting were approved as submitted. Report of FY 2000 End-of-Year Expenditures: Report distributed to board members. Request Approval of Revised FY 2001 Budget: Report distributed to board members. Mr. Buswell reminded the board that they had approved a FY 2001 budget request for the Office of Accountability that included a $20,000 increase to cover increasing printing costs. Mr. Buswell explained to the board that an adjustment was needed because although the legislature increased the Office of Accountability’s budget by $16,800, much of the increase would have to go toward an across-the-board pay raise, which was also approved by the legislature. The revised budget was approved. Report of FY 2001 Year-to-Date Expenditures: Report distributed to board members. Discussion and Approval of Proposed FY 2002 Budget Request: Report distributed to board members. Mr. Buswell indicated the FY 2002 budget would be presented to the State Board of Education for approval during the next regularly scheduled meeting. Mr. Long suggested several individuals meet with legislative leaders to discuss the on-going mission of the Education Oversight Board and what changes can be made in appropriations to help facilitate the Education Oversight Board and Office of Accountability in carrying out that mission. The budget was approved. Report on Office of Accountability Summer Activities: Ms. Johnson gave an overview of the printing and distribution of Profiles 1999. Excerpts from news stories and principal’s comments were distributed to the board. Mr. Hsieh reported on the website activity of the Office of Accountability. Although the medium has been very successful, the least activity is during early spring. Mr. Long and Mr. Churchwell recommended researching the possibility of distributing flyers advertising the website during this time. Mr. Buswell reported that Career-Tech had published a preliminary report using the results from the Office of Accountability’s survey of principals. The report is being rewritten to optimize the data that was provided. Mr. Buswell said his trip to the Washington D.C. "DC-Stats" conference was productive. Census information was an issue and he was informed the Oklahoma data would again be available by district. Mr. Hesser discussed the topic of Census data further with the board. The new information will reportedly be available in 2002 or 2003. He recommended the Office of Accountability continue to use the 1990 data in the "Profiles" reports until the new statistics are available. Mr. Hesser also explained the new "American Community Survey" to the board, which will allow a continual update of the Census information beginning in 2008. Mr. Hesser distributed reports to the board regarding Oklahoma SAT, ACT and AP results. A discussion followed. Mr. Rex recommended holding the AP information until the next board meeting due to time limitations. Progress Report on Profiles 2000: Mr. Buswell explained that several data requests to other agencies have been sent and more will be forthcoming. Currently, all items are reported to be available as scheduled. New Business: Mr. Churchwell gave a progress report on the Governor’s Early Childhood Care Task Force. A report will be published soon. Mr. Rex noted that he, Dr. Coppedge, and Mr. Churchwell are involved in the Oklahoma Business and Education Coalition (OBEC) which is also reviewing early childhood issues within the state. Announcements: None Adjournment: The meeting was adjourned at approximately 10:10 a.m. The minutes of the September 20, 2000 Meeting of the Education Oversight Board were approved (as submitted) or (with corrections) on October 18, 2000.